Secretary
Secretary
Section titled “Secretary”Role Summary
Section titled “Role Summary”The Secretary ensures that proper records are kept for the pack, manages communications infrastructure (email lists, website, Facebook, Google Drive), and keeps the pack’s administrative machinery running. The Secretary is the institutional memory of the pack — health forms, consent forms, membership records, meeting minutes, and correspondence all flow through this role.
Requirements
Section titled “Requirements”- Age: 21 years or older
- Registration: Must be a registered adult leader of BSA
- Selection: Selected by the Pack Committee, approved by the Charter Org Rep
- Required Training:
- Youth Protection Training (YPT) — renew every 2 years
- Pack Committee Challenge (online at my.Scouting.org)
- Access: Full access to pack website and Facebook page (as needed)
Core Responsibilities
Section titled “Core Responsibilities”- Keep informed of all Cub Scouting literature, materials, records, and forms
- Help new den leaders access Scoutbook and other needed tools
- Maintain an inventory of pack property
- Handle correspondence for the pack (thank-you letters, reservation requests, supply orders)
- Keep notes on business conducted at pack leaders’ meetings — record key decisions, follow-up items, and historical items (not verbatim)
- Notify leaders of pack committee meetings and other activities
- Provide den leaders with records and forms for meetings
- Organize BSA Health forms for all Scouts and adults; maintain BSA Activity Consent forms
- Maintain the pack website and Facebook page (or coordinate with the person assigned these tasks)
- Maintain pack email distribution lists and Google Drive archives
Reports To / Works With
Section titled “Reports To / Works With”| Relationship | Role |
|---|---|
| Reports to | Committee Chair |
| Partners with | Committee Chair, Cubmaster |
| Supports | Den Leaders (records, forms, Scoutbook access) |
| Coordinates with | Webmaster (if separate from Secretary role) |
Coordinator Positions
Section titled “Coordinator Positions”| Position | Guide |
|---|---|
| Medical Forms Coordinator | medical-forms-coordinator/ |
| Webmaster | webmaster/ |
Key Resources
Section titled “Key Resources”| Resource |
|---|
| Pack Communications Management |
| Pack Records and Health Forms |
| Unit Charter Renewal (COR Perspective) |
| Unit Annual Rechartering Process |
Key Tasks
Section titled “Key Tasks”| Task | Category |
|---|---|
| Committee Meeting Notice & Agenda | Administrative |
| BSA Health Forms Collection | Administrative |
| Recharter: Collect & Route Adult Applications | Administrative |
| Year-End Records Archival | Administrative |
| USS Slater: Obtain Insurance Certificate | Administrative |
| YPT Renewal Tracking | Training |
Supports
Section titled “Supports”| Task | Category |
|---|---|
| Committee Meeting | Administrative |
| Facebook Event Posting | Administrative |
| Recharter: Pull Current Roster | Administrative |
| Recharter: YPT Status Check | Administrative |
Key Events
Section titled “Key Events”Supports
Section titled “Supports”| Event |
|---|
| USS Slater Overnight |