Committee Chair
Committee Chair
Section titled “Committee Chair”Role Summary
Section titled “Role Summary”The Committee Chair leads the pack committee and is responsible for the overall administration, oversight, and support of the pack program. While the Cubmaster leads the Scouts, the Committee Chair leads the adult team — ensuring the pack is organized, funded, legally compliant, and well-staffed. The Committee Chair is the primary liaison between the pack and the Charter Organization.
Requirements
Section titled “Requirements”- Age: 21 years or older (assistant may be 18+)
- Registration: Must be a registered adult leader of BSA
- Selection: Selected by the Pack Committee, approved by the Charter Organization Representative
- Required Training:
- Youth Protection Training (YPT) — renew every 2 years
- Pack Committee Challenge (online at my.Scouting.org)
- Access: Full access to pack bank account, pack website, and Facebook page
Core Responsibilities
Section titled “Core Responsibilities”- Maintain close relationship with the Charter Org Rep and charter organization to ensure program meets BSA and charter organization requirements
- Confer with Cubmaster on policy matters and program support
- Call and preside at monthly pack committee meetings
- Assign duties to committee members and hold them accountable
- Conduct the annual pack program planning conference and monthly pack leaders’ meetings
- Annually recharter the pack; complete Journey to Excellence documentation
- Enter all service hours with Council for the pack and dens
- Organize BSA Health forms for all Scouts and adults; maintain BSA Activity Consent forms
- Maintain pack website and Facebook page (may delegate to Secretary, Webmaster, or Public Relations Coordinator)
- Work with Treasurer to develop the annual budget
- Delegate responsibilities to adults to ensure quality program
- Ensure positions of Cubmaster and Assistant Cubmaster are filled
- Ensure every den has a Den Leader and Assistant Den Leader
- Form new dens as necessary (optimal den size is 6–8 Scouts)
- Ensure all registered leaders have completed YPT
- Educate pack families about the Cub Scout program
- Maintain relationships with local Scouts BSA troops for Arrow of Light crossover
- Support the policies of the BSA
- Write thank-you letters to donors
- Conduct and maintain the Pack Resource Survey
- Approve all Pack/Den Leader awards
Reports To / Works With
Section titled “Reports To / Works With”| Relationship | Role |
|---|---|
| Reports to | Charter Org Rep (for charter matters) |
| Partners with | Cubmaster, Treasurer, Secretary |
| Supervises | All committee members (Advancement, Program, Membership, Fundraising) |
| Coordinates with | District Commissioner, District Executive |
Key Resources
Section titled “Key Resources”Key Tasks
Section titled “Key Tasks”| Task | Category |
|---|---|
| Annual Budget Approval | Financial |
| Blue & Gold Banquet: Venue & Date Booking | Program |
| Charter Presentation Ceremony | Administrative |
| Committee Meeting | Administrative |
| Journey to Excellence Documentation | Administrative |
| Journey to Excellence Progress Check | Administrative |
| Leader Roster Review | Administrative |
| Leadership Vacancy Recruitment | Administrative |
| Next-Year Den Leadership Recruitment | Administrative |
| Parent Annual Skills & Program Survey | Administrative |
| Pinewood Derby: Gym Reservation | Program |
| Recharter: Pull Current Roster | Administrative |
| Recharter Submission to Council | Administrative |
| Recharter: YPT Status Check | Administrative |
| Service Hours Reporting to Council | Administrative |
Supports
Section titled “Supports”| Task | Category |
|---|---|
| Annual Program Planning Conference | Program |
| Blue & Gold Banquet | Program |
| Blue & Gold Banquet: Final Planning | Program |
| Mid-Year Budget Review | Financial |
| Committee Meeting Notice & Agenda | Administrative |
| Draft Upcoming-Year Budget | Financial |
| Annual Dues Collection | Financial |
| End-of-Year Pack Meeting | Program |
| Fall Activity Schedule Planning | Outdoor |
| BSA Health Forms Collection | Administrative |
| BSA Unit Money-Earning Application | Fundraising |
| New Family Orientation Meeting | Recruitment |
| Recharter: Collect & Route Adult Applications | Administrative |
| Recharter: Charter Org Rep Signs Applications & Roster | Administrative |
| Leader Reimbursement Processing | Financial |
| Year-End Den Leader Check-In | Administrative |
| YPT Renewal Tracking | Training |
Key Events
Section titled “Key Events”| Event |
|---|
| Charter Presentation Ceremony |
Supports
Section titled “Supports”| Event |
|---|
| Annual Program Planning Conference |
| Blue & Gold Banquet |
| End-of-Year Pack Meeting |
| New Family Orientation |
| Pinewood Derby |
| Winter Carnival / Winter Gala |