Pinewood Derby Coordinator
Pinewood Derby Coordinator
Section titled “Pinewood Derby Coordinator”Role Summary
Section titled “Role Summary”The Pinewood Derby Coordinator plans and executes the pack’s annual Pinewood Derby — one of the most popular and well-attended events of the Cub Scout year. This includes venue logistics, race track setup, registration, race management, and awards.
Reports To / Works With
Section titled “Reports To / Works With”| Relationship | Role |
|---|---|
| Reports to | Program Chair |
| Works with | Cubmaster, Committee Chair, Treasurer, Equipment Coordinator |
Requirements
Section titled “Requirements”- Registration: Registered adult leader of BSA; current with YPT
- Inherits training requirements from the Program Chair role
Core Responsibilities
Section titled “Core Responsibilities”- Reserve the gymnasium or event space for Pinewood Derby (typically January–February)
- Purchase and distribute Pinewood Derby car kits to all registered Scouts
- Distribute official rules to all families; answer questions about car specs
- Set up the Pinewood Derby track and race management software on race day
- Conduct car inspection and weigh-in before racing
- Run the race using GrandPrix race management software
- Coordinate trophies and style awards with the Advancement Chair
- Manage cleanup and track storage after the event
- Coordinate with the Treasurer on kit and trophy purchases
Key Resources
Section titled “Key Resources”| Resource |
|---|
| BSA Pinewood Derby Leader Resources |
| GrandPrix Race Management Software |
| Pack Event Planning Guide |
| Pinewood Derby Planning Guide |
Key Tasks
Section titled “Key Tasks”| Task | Category |
|---|---|
| Pinewood Derby: Car Inspection & Weigh-In Setup | Program |
| Pinewood Derby Race | Program |
| Pinewood Derby: Kit Purchase & Distribution | Program |
| Pinewood Derby: Rules Distribution | Program |
| Pinewood Derby: Track Storage | Administrative |
Supports
Section titled “Supports”| Task | Category |
|---|---|
| Pinewood Derby: Trophies & Style Awards | Recognition |
| Pinewood Derby: Gym Reservation | Program |
Key Events
Section titled “Key Events”| Event |
|---|
| Pinewood Derby |