Pack Communications Management
Secretary: Communications
Section titled “Secretary: Communications”Overview
Section titled “Overview”The Secretary manages the pack’s communications infrastructure — email distribution lists, the pack website, and the Facebook page. These may be delegated in whole or in part to others (e.g., the Public Relations Coordinator manages social media posting; the Webmaster manages the website), but the Secretary maintains access and overall responsibility.
Email Distribution Lists
Section titled “Email Distribution Lists”The pack uses email groups for communicating with families and leaders. Key lists:
| List | Purpose | Who manages |
|---|---|---|
| All families | Monthly pack meeting announcements, major news | Secretary / Committee Chair |
| Den leaders | Leader coordination, upcoming events | Secretary / Cubmaster |
| Committee members | Committee meeting notices, administrative updates | Secretary / Committee Chair |
Responsibilities:
- Keep lists current — add new families as they join, remove those who leave
- Ensure the right people have access to send to each list
- Archive important communications in Google Drive
Pack Website
Section titled “Pack Website”The pack website is the primary public-facing presence of the pack.
Content the Secretary/Webmaster maintains:
- Event calendar (pack meetings, outings, recruitment events)
- Leader contact information
- New family information and how to join
- Links to forms (health forms, consent forms, adult applications)
- Den information and meeting schedules
Access: Secretary (and Committee Chair) have full website access.
(Webmaster role is informally filled — coordinate with Committee Chair regarding who maintains day-to-day website updates)
Facebook Page
Section titled “Facebook Page”The pack’s Facebook page is used for:
- Event announcements and reminders
- Photo sharing from pack events (Public Relations Coordinator typically posts photos)
- Recruitment promotion
- General community engagement
Access: Secretary and Committee Chair have admin access; Public Relations Coordinator has posting access.
Coordinate with: Public Relations Coordinator for event postings and photo uploads.
Notifications to Leaders
Section titled “Notifications to Leaders”Before each committee meeting:
- Send meeting notice to all committee members and den leaders (date, time, location, agenda)
- Send 2–3 days in advance
Before major events:
- Send reminders to den leaders and families via email
- Coordinate with Cubmaster on content
Resources
Section titled “Resources”docs/Training/Positions/Secretary/Secretary Guide.mddocs/Training/Positions/Marketing - Public Relations Chair/Marketing _ Public Relations Chair Guide.md
Used In
Section titled “Used In”| Resource Used In | Type |
|---|---|
| Secretary | Role |
| Membership Chair | Role |
| Public Relations Coordinator | Role |