Fall Camping Coordinator

Fall Camping Coordinator

Role Summary

The Fall Camping Coordinator plans the pack’s fall camping trip — often a “Fall Back to Scouting” event that doubles as a fun kickoff to the new program year and a recruitment opportunity.

Reports To

Relationship	Role
Reports to	Program Chair
Works with	Cubmaster, Grubmaster (Assistant Cubmaster), Member Recruitment Coordinator

Core Responsibilities

• Select and reserve a campsite or event venue for the fall outing
• Plan the event program in coordination with the Cubmaster
• Coordinate food planning with the Grubmaster
• Ensure at least one BALOO-trained adult is attending (if overnight)
• Promote the event as a recruitment opportunity — invite prospective families
• Communicate event details to families: dates, cost, packing list, logistics
• Collect registration fees (coordinate with Treasurer)
• Manage headcount and confirm attendance
• Ensure health forms and consent forms are collected for all participants

Key Dates / Timeline

When	Task
June–July	Select and reserve campsite/venue
August–September	Begin family communication; open registration
September	Confirm headcount; finalize plans
October	Execute fall camping trip / Fall Back to Scouting

Key Resources

• Program Chair role overview
• Camping guide
• Event planning guide